By accessing or using this website ("Service"), you agree to comply with and be bound by the following terms and conditions ("Agreement"). If you do not agree to these terms, you may not use the Service.

Definitions

The following terminology applies to this Agreement:

• "Client," "You," "Your": Refers to the individual or organization accessing this website and accepting these terms.
• "The Company," "We," "Us," "Our": Refers to [Company Name].
• "Parties": Refers collectively to the Client and the Company.

All terms in singular, plural, capitalization, or gender-specific forms are interchangeable.

Account Responsibility

Our Service is designed for Organizations only. By registering, you:

• Confirm you are the authorized representative of your Organization.
• Agree to provide accurate and complete information during registration.
• Are solely responsible for all activities under your Organization’s account, including sub-accounts.
• Must maintain password confidentiality and administrative control.

Users must be 13 years or older. Individuals under 13 are prohibited from using the Service.

Privacy Statement

We protect your privacy through:

• Restricting access to customer data to authorized employees on a need-to-know basis.
• Encrypting sensitive personal information (stored on AWS cloud infrastructure).
• Regular system reviews to ensure optimal service.

Confidentiality

Client records are confidential and will not be disclosed to third parties unless legally required. We will never:

• Sell, share, or rent your personal information.
• Use your email for unsolicited communication (emails are strictly service-related).

Data Retention

We retain your data only as long as necessary to provide the Service or comply with legal obligations. To request deletion of your data, contact us at [email]. Note: Anonymized reports may be retained for compliance purposes.

Exclusions and Limitations

Disclaimer: The Service is provided "as is." To the fullest extent permitted by law, We exclude all liability for:

• Direct/indirect damages (e.g., loss of profits, data, or business interruption).
• Third-party representations or warranties.

Exception: Liability for death or personal injury caused by negligence is not excluded. Your statutory rights remain unaffected.

Prohibited Conduct

You agree not to:

• Use the Service for illegal purposes or harassment.
• Reverse-engineer, disrupt, or overload our systems.
• Submit false or malicious reports.

Service Availability

Currently, the Service is available only within the USA. While We strive for uninterrupted access:

• We do not guarantee error-free or timely service.
• As a Beta release, bugs may occur. Updates are deployed during non-working hours unless urgent.

Beta Release Disclaimer

As a Beta product, the Service may contain errors or instability. You acknowledge potential risks, including temporary data loss or service interruptions. We recommend regular backups of critical data.

Fees

Ethics Hotline is currently free for small and medium businesses. Fees may apply in the future; users will be notified of changes.

Log Files and Analytics

We use:

• Google Analytics: To track usage trends (anonymous IPs, browser types, URLs).
• Tawk.to: For live chat support (behavioral analytics similar to Google Analytics).

Data is used internally and never shared with third parties without your consent.

Accessibility

We strive to comply with WCAG 2.1 AA standards. To report accessibility issues, contact support@ethicshotline.us

Cookies

This website uses cookies to manage user sessions and enhance functionality. By using the Service, you consent to cookie usage.

Intellectual Property

All software, content, and functionality on this website are protected by copyright and intellectual property laws. Unauthorized use is prohibited.

User-Generated Content

You may create content via the Service. We do not monitor content and assume no liability for losses arising from it.

Third-Party Links

Linking to this website requires prior written consent. Unauthorized links are at your own risk, and our terms apply to such use.

Communication

Contact us via email only after submitting a report through the "Report Issue" link. Contact details are available on our "Contact Us" page.

Force Majeure

Neither Party is liable for failures due to unforeseeable events (e.g., natural disasters, war, terrorism). Affected Parties must notify the other promptly.

Termination

We reserve the right to terminate or suspend access to the Service for violations of this Agreement, with or without notice.

Governing Law

This Agreement is governed by the laws of Virginia, USA.

Indemnification

You agree to indemnify Us against any claims or damages arising from your misuse of the Service, violation of this Agreement, or infringement of third-party rights.

Waiver

Failure to enforce any provision of this Agreement does not constitute a waiver. Waivers must be in writing and signed by both Parties.

Changes to Terms

We may update these terms periodically. Continued use after changes constitutes acceptance. Significant updates will be announced on our homepage.

Severability

If any provision of this Agreement is invalid, the remaining terms will remain in full effect.

Entire Agreement

This Agreement constitutes the entire understanding between Parties and replaces all prior agreements.

Third-Party Privacy Terms

Third-Party Tools: Tawk.to (Privacy Policy) and Google Analytics (Privacy Policy) operate under their own terms. We are not responsible for their data practices.